Are you a notary office manager?
In search of a health and safety risk assessment tailored to your activity?
Do you need a pre-filled assessment to save you hours of work?
Want to be in compliance with safety regulations?
 
Our Health and Safety Risk Assessment is designed to meet your needs with:
→ A professional risk assessment totally specific to notarial offices.
→ Risk prevention proposals dedicated to notarial offices.
→ The integration of risks linked to the COVID-19 (Coronavirus) pandemic.
 
All this in an easily editable Excel format, allowing you to make personalized updates on your own.
 
FEATURES OF THE HEALTH AND SAFETY RISK ASSESSMENT 
 
This 5-page Excel file includes:
A Cover Page
A Company Information page
A presentation of the Risk Assessment Methodology used.
An occupational risks assessment tailored to your sector of activity.
A risk prevention schedule with all the different safety measures.

It contains 18 occupational risk situations classified into 6 work units:
Notarial deed drafting
Legal assistance and signature of notarial deeds
Site visit
Road travel
Working environment
Work premises
 
☑ Complies with the employer's obligation to assess risks
(Regulation 3 of the Management of Health and Safety at Work Regulation 1999)
☑ Adheres to the General Principles of Prevention
(Schedule 1 of the Management of Health and Safety at Work Regulation 1999)
☑ Takes into account good practice and pitfalls in risk assessment
(Report RR151 from the Health and Safety Executive)
 
EXCERPTS FROM THE HEALTH AND SAFETY RISK ASSESSMENT 
 
The danger of prolonged screen work: Working in a notary's office has changed a great deal in recent times, and now requires the daily use of screens: computers, tablets, etc. For example, all notarial deeds used to be signed on paper, whether in real estate or family law. For example, in the past, all notarial deeds were signed on paper, whether they concerned real estate or family law. Now, all these documents are digital and signed electronically. This daily exposure to screens results in physical risks. The risks associated with working on a screen depend on a number of factors: the size of the screen, the distance between the user and the screen, the brightness of the screen and the brightness of the workroom, the type of screen used (LCD, OLED, cathode-ray, etc.). If you don't take a break to rest your eyes during the working day, especially if you're staring into the distance, you run a greater risk of visual fatigue, discomfort and loss of concentration. The main risks associated with prolonged computer screen use in the short term are fatigue, irritability, headaches, blurred vision, eyestrain and dry eyes. The use of close-up vision when working on a computer could potentially promote certain long-term vision disorders, but this has not yet been demonstrated.
 
The danger of prolonged sitting: Working in the notary's office means spending a great deal of time in a seated position, particularly when drafting notarial deeds and preparing appendices. This means that notaries and their clerks have to remain in a prolonged static seated position for virtually the whole of their office working day. Remaining in this position is a major source of physical health hazards. The risks associated with working in a prolonged seated position are present on a daily basis for notaries and their clerks, with very few exceptions. Certain risk factors, such as not taking regular breaks during the working day to change posture (e.g. standing up), or working with unsuitable or badly-adjusted office furniture (e.g. office chair too high or desk too low, forcing you to bend forward) are aggravating factors. Prolonged sitting can lead to various Musculoskeletal Disorders, such as neck stiffness and pain, sometimes with the onset of osteoarthritis, muscular pain in the trapezius area of the upper back, as well as varicose veins and venous circulation disorders. Lack of movement also has an effect on heart fitness and the shape of the body as a whole.
 
The danger of emotional stress resulting from customer contact: The notary's profession is exposed to a certain psychological burden, resulting from the need to mask one's feelings and sensitivities when dealing with customer complaints or disputes. This can lead to feelings of incomprehension, powerlessness and resignation on the part of some of the office's staff, all the more so as the notary's profession requires listening to customers' needs in order to assist them with their legal affairs. These risks are particularly present when the notary has to work with a difficult customer, whether in terms of interpersonal relations (haughty, rude) or demands (e.g.: amount of fees, waiting time, etc.). In some cases, tensions may stem from a previous relationship, whether in real estate or family law, in which the client feels he has been cheated. These situations are the most likely to degenerate into aggression. [End of extract]
 
 
A GUARANTEE OF THE QUALITY OF OUR HEALTH AND SAFETY RISK ASSESSMENT 
_ We're registered as Professional Risk Prevention Consultants.
_ Our team comprises graduate safety engineers.
_ Our documents are routinely checked by safety inspectors.
_ We frequently update our Occupational Risk Assessments.
 
RESOURCES 
_ "Office environment hazards" by the University of Essex.